How to Export?

The exporters have to obtain PAN based Business Identification Number(BIN) from the Directorate General of Foreign Trade prior to filing of shipping bill for clearance of export goods. Under the EDI System, PAN based BIN is received by the Customs System from the DGFT online. The exporters are also required to register authorized foreign exchange dealer code (through which export proceeds are expected to be realized) and open a current account in the designated bank for credit of any drawback incentive. The Exporter are also required GSTIN

Under EDI System, declarations in prescribed format are to be filed through the Service Centers/EDI of Customs. A checklist is generated for verification of data by the exporter/Customs Broker. After verification, the data is submitted to the System by the Service Center operator/EDI and the System generates a Shipping Bill Number.

In many cases the Shipping Bill is processed by the system on the basis of declarations made by the exporters without any human intervention (RMS/AEO/ACP). In other cases where the Shipping Bill is processed on screen by the Customs Officer, he may call for the samples, if required for confirming the declared value or for checking classification under the Drawback Schedule. He may also give any special instructions for examination of goods.

After the receipt of the goods in the Docks/Airports/ICDs/CFS, the Exporter/Customs Broker may contact the Customs Officer designated for the purpose present the check list with the endorsement of Custodian/Terminal Operator and other declarations as aforesaid along with all original documents such as, Invoice and Packing list, etc. Customs Officer may verify the quantity of the goods actually received and enter into the system and thereafter mark the Electronic Shipping Bill and also hand over all original documents to the Shed Appraiser of the Docks/Airports/ICDs/CFS who many assign a Customs Officer for the examination and intimate the officers’ name and the packages to be examined, if any,

The Customs Officer may inspect/examine the shipment along with the Shed Appraiser. The Customs Officer enters the examination report in the system. He then marks the Electronic Shipping Bills along with all original documents and check list to the Shed Appraiser. If the Shed Appraiser is satisfied that the particulars entered in the system conform to the description given in the original documents and as seen in the physical examination, he may proceed to allow "let export" for the shipment and inform the exporter or his agent.

After the "let export" order is given on the system by the Shed Appraiser, the Shipping Bill is generated by the system and now EDPMS sent to Exporter, Bank and Customs Broker through on Email. After that Customs Broker Handed over the shipments to the concern Shipping Lines/Airlines/ Carriers, etc..

All the Shipping Lines/Airlines Carriers need to furnish the Export General Manifests (EGM) Shipping Bill wise, to the Customs electronically within 7 days from the date of sailing of the vessel/departure of Carriers/Aircrafts.

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How to Import?

The importers have to obtain PAN based Business Identification Number(BIN) from the Directorate General of Foreign Trade prior to filing of shipping bill for clearance of export goods. Under the EDI System, PAN based BIN is received by the Customs System from the DGFT online. The importers are also required to register authorized foreign exchange dealer code and GSTIN.

Under EDI System, declarations in prescribed format are to be filed through the Service Centers/EDI of Customs. A checklist is generated for verification of data by the importer/Customs Broker. After verification, the data is submitted to the System by the Service Center operator/EDI and the System generates a Bills of Entry Number.

Bill of entry is one of the major import documents for import customs clearance. Bill of Entry is the legal document to be filed by CB or Importer duly signed. Bill of Entry is one of the indicators of ‘total outward remittance of country’ regulated by Reserve Bank and Customs department. Bill of entry can be filed before arrival of Goods (Prior) or after arrival of goods on same day at any customs location.

Commercial Invoice is the prime document in any business transactions. Invoice is one of the documents required for import customs clearance for value appraisal by concerned customs official. Assessable value is calculated on the basis of terms of delivery of goods mentioned in commercial invoice produced by importer at customs location

As per the guidelines of Government of India, every importer needs to file GATT declaration and DGFT declaration along with other import customs clearance documents with customs. GATT declaration has to be filed by Importer as per the terms of General Agreement on Tariff and Trade.

In many cases the Bills of Entry is processed by the system on the basis of declarations made by the importers without any human intervention (RMS/AEO/ACP). In other cases where the Bills of Entry is processed on screen by the Customs Officer, he may call for the samples, if required for confirming the declared value or for checking classification under the concern HSN. He may also give any special instructions for examination of goods such as 100% or 10% or 20% etc.

Once Customs Duty paid by the importer against such bill of entry the importer send the intimation for payment of customs duty to concern Customs Brokers. After assessment, duty payment and examination of goods are carried out by concerned customs official. After completion of import customs formalities, a pass out an order by the shed appraiser called “Out of Charge”. He issued under such bill of entry.

After the "Out of Charge" order is given on the system by the Shed Appraiser, the Bills of Entry is generated by the system and now IDPMS sent to importer, Bank and Customs Broker through on Email. After that Customs Broker paying necessary chargers to Custodian/Terminal Operator (TSP) and concern Airlines/ Shipping Lines (Delivery Order) the goods can be taken out from the custodian/Terminal Operator and same to send/handed over to Importer.

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